As HR & Payroll Coordinator, you are responsible for accurate and timely payroll and personnel administration for several Belgian entities within Equine Care Group. In addition, you contribute to a wide range of HR processes and projects that support further harmonisation, compliance and efficiency within our Belgian organisation.

You combine a strong payroll foundation with a broad operational HR role. You work closely with the HR Director, managers, employees, the social secretariat and other external partners.

Über die Rolle

Payroll and personnel administration

• You prepare and coordinate the monthly payroll and carry out the necessary checks.
• You collect and process all payroll input and coordinate it with the social secretariat.
• You check salary calculations, payslips and payroll output and follow up on any corrections.
• You manage the administration relating to employees joining and leaving the company, absences and fringe benefits.
• You answer questions from employees and managers concerning salary, benefits, absences and social law matters.
• You keep personnel data, digital personnel files and payroll systems accurate and up to date.

Onboarding and offboarding

• You draw up employment agreements, annexes and addenda and follow up on them administratively.
• You arrange enrolment in the hospitalisation insurance, group insurance and other benefits.
• You coordinate the administrative and practical onboarding of new employees.
• You prepare employee departures and follow up on the related documents and files, including C4 forms and holiday certificates.

Recruitment and selection

• You carry out initial CV screenings and follow up with candidates administratively.
• You coordinate with hiring managers regarding profiles, the selection process and salary proposals.
• You draft job vacancies and publish them through the most appropriate channels.
• You support the preparation of salary proposals and contracts for selected candidates.

HR processes and projects

• You are an approachable and professional point of contact for employees and managers.
• You prepare HR documents and follow up on requests relating to thematic leave and other personnel matters.
• You help develop, document and implement HR processes and procedures.
• You independently manage ad hoc projects and operational HR cases.
• You help implement improvements in efficiency, harmonisation and compliance.

Social legislation, prevention and well-being

• You monitor changes in Belgian social legislation and translate them into accurate HR and payroll processes.
• You ensure the correct application of social law rules within payroll, contracts, benefits, absences and employee departures.
• You organise medical examinations and follow up on workplace accidents, sickness cases and long-term absences.
• Where necessary, you coordinate with the social secretariat and other internal and external partners.

Contract administration

You also support contract and personnel administration for veterinarians, interns and students. This includes, among other things, preparing and following up on contracts and annexes, diploma recognition, registration with the Veterinary Council and liability insurance, where applicable.

Wer bist du?

• You hold a bachelor's or master's degree in Human Resources, Business Administration, Social Work or a comparable field, or you have equivalent experience.
• You have at least 3 to 5 years of relevant experience in a generalist HR role.
• You have practical experience in payroll and personnel administration.
• You have a sound knowledge of Belgian social legislation and payroll regulations.
• You have experience with HRIS, time registration and payroll systems.
• You are proficient in Microsoft Office and have a good command of Excel.
• You communicate professionally in Dutch and English.
• Experience in a growing, changing or multi-entity environment is an additional asset.

You are accurate, analytical and quality-oriented. Even during busy payroll periods, you continue to work in a structured manner and meet deadlines. You handle confidential personnel and salary information with discretion and integrity.

You are also communicative, service-oriented and solution-focused. You take responsibility for your cases, work independently and escalate matters promptly when you identify risks, errors or uncertainties.

Was wir anbieten

• The opportunity to actively contribute to the further development of ECG in a growing and exciting sector.
• A broad HR role with a strong focus on payroll and personnel administration.
• Plenty of variety across operational cases, employee queries and HR projects.
• The opportunity to help build efficient and harmonised HR processes.
• A position with responsibility and the autonomy to take ownership.
• Close collaboration with the HR Director and various internal and external stakeholders.